Privacy Notice

Date effective | 05/07/2021

At Circular Unity we are committed to the protection of your personal data. We strive to be as transparent as possible about how we handle personal data. 

On this page, you will find everything you need to know about how Circular Unity processes your data.

You can see here our Cookie Policy

This Notice applies to the visitors of our website, prospects and leads.

How do we collect your personal data?

  • Through direct interactions with you when you contact us through our website (or sign up for a newsletter, a webinar, or decide to book a meeting with us).
  • Through cookies that collect data about your devices, browsing actions and patterns from analytics providers such as Google Analytics.

What personal data do we collect?

  • Data that you share while contacting us, such as name, email, message contents and preferences you have put as part of the forms that we provide if you decide to contact us. 
  • Information about how you use our website.
  • Technical data such as your internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform.
  • Information about your cookie and marketing preferences.

Purposes of the processing and legal basis

We process your personal data for the following purposes and legal basis:

Purpose: Improving the quality of the website and our services. / Legal basis: Our legitimate interests such as ensuring that our services are of highest quality.

Purpose: Analysing how the website is used. / Legal basis: Our legitimate interests such as understanding what website users are interested to develop and conduct our business.

Purpose: Making sure that our website is efficient and secure. / Legal basis: Our legitimate interests such as ensuring that our networks and information are secure.

Purpose: Contacting you when you reach out to us. / Legal basis: Our legitimate interests such as managing correspondence related to our business.

Purpose: Sending you marketing communications about content and events that match your preferences. / Legal basis: Our legitimate interest to facilitate you the access to the content.

Purpose: Sending you our newsletter. / Legal basis: Your consent.

Data sharing

We share your data with the companies that help us run our business, such as Google Suite, Google Analytics and WordPress.

Your personal data might be shared with entities outside the EEA. We’ll always make sure to put in place the necessary and proportionate measures, such as contractual obligations to protect your data.

If you visit our pages on social media such as LinkedIn and Twitter, we are joint controllers with these companies. Please check their privacy policies to understand how they process your personal data.

A word on marketing communications

We aim to communicate with you about the work that we do in ways that you find relevant, timely, respectful, and never excessive. To do this, we use data that we have stored about you, such as which events you have booked for in the past, as well as any contact preferences you may have told us about.

We use our legitimate organizational interest as the legal basis for communications by email and for the collection of personal data in the context of our sales and marketing activities where we have evaluated that our interests are not overridden by your fundamental rights. We will give you an opportunity to opt out of receiving electronic communications. If you do not opt out, we will provide you with an option to unsubscribe or manage your preferences in every email that we send you subsequently. Alternatively, you can use the contact details at the end of this Notice to update your contact preferences.

Retention periods

We keep your personal data only as long as necessary to fulfil the purposes for which it has been collected. Please keep in mind that in certain cases a longer retention period may be required or permitted by law.

Your rights

You have certain rights over your personal data. Circular Unity makes sure that your rights are respected and we will try to promptly address your requests regarding those rights.

You have the right:

To be informed – this right allows you to receive information from us about what personal data we collect and what we do with it. The purpose of this Notice is to fulfil this right.

To access personal data – this right allows you to obtain confirmation of whether we are processing your personal data, and receive access to the personal data that we process.

To have inaccurate personal data rectified – this right allows you to have any inaccurate or incomplete personal data corrected.

To have personal data erased – this enables you to ask us to delete or remove personal data where there is no good reason for us to continue processing it.

To restrict processing of personal data – this right enables you to limit the way we process your personal data. This applies e.g., when you want to contest the accuracy of the data we hold, you think we are processing your data unlawfully or we do not need it anymore.

To data portability – this enables you to ask us to receive a copy of your personal data in a commonly used electronic format. The right to data portability only applies if we process your data based on your consent or if it is necessary for the performance of a contract between us, and the processing is carried out by automated means (i.e., electronically).

To object to processing of personal data – in certain circumstances, including where personal data is used for marketing purposes or we use it for our legitimate interest, you may object to processing of your personal data.

To withdraw consent – if you have given consent to our processing of your data, you can freely withdraw such consent at any time.

To make a complaint with the data protection authority – if you have any concerns about our use of your personal data you can file a formal complaint.

You may exercise any of your rights at any time using the contact details provided below.

Contact

Circular Unity Lda. acts as the controller of your personal data. If you have any questions about how we process your data or you would like to exercise your rights, please contact us:

 hello(at)circularunity.com